Continued....
Nobody likes long-winded meetings
and video conferences are no different. Always plan your
conferences to last no longer then 1 or 2 hours long. Longer
sessions will leave participants tired and bored.
Make sure you prepare an agenda
before the event. Double check to make sure you have all of your
graphic aids, teaching materials and any other important or
relevant materials on hand. Prepare a suitable seating
arrangement and ensure that nameplates or tags (if you use them)
are clearly legible and nothing is misspelled.
Try to plan your video conference
as far in advance as possible. Make sure you do the necessary
coordination with your company’s IT department for any support
you may need in order for your conference to be a success. If
your dealing with an overseas location early preparation and
coordination is vital to your success.
Attend all test sessions to make
sure that your video link is clearly working properly. Use this
time to also familiarize yourself with the equipment that will
be used during the session. Hand any and all materials for
transmission to the video conferencing site technician at least
two days in advance so that he/she can get familiar with it. For
optimum readability, use large and clear fonts. Use a wide
margin, as the sides will be slightly cut off on screen. Keep to
the landscape format, with simple pictures and few words.
Prepare a list of questions and
answers prior to the conference in order to keep the session
flowing in a smooth, quick manner. Arrange for participants to
assemble at the video conferencing venue 10 minutes before the
session begins so that you will have time to hand out all
materials.
Planning a
successful video conference can actually be harder
then it sounds. There are several key factors you want
to make sure and get right or your conference could
become a total nightmare. This short article gives
several tips on making sure you succeed with your next
video conference.
